2025 Registration and Add/Drop Information
Upcoming Terms Information
The 2025 January Term registration will take place beginning the week of October 7th, 2024. (Traditional Undergraduates)
Registration will be assigned according to your current class level (current completed credits) within the hours of
12 PM - 4:30 PM according to your class level registration date listed below.
2025 January Term Registration Dates (Traditional Undergraduates)
- Seniors = Monday, 10/07
- Juniors = Tuesday, 10/08
- Sophomores = Wednesday, 10/09
- First Years = Thursday, 10/10
Once your registration day and time has begun, your registration window will remain open until 01/02/2025.
Class Level & Completed Credits
Registration is scheduled according to your class level determined by completed credits.
- Senior: 90+ completed credits
- Junior: 60-89.99 completed credits
- Sophomore: 30.00-59.99 completed credits
- Freshmen: 0.00–29.99 completed credits
Add/Drop
- The add/drop period for Traditional Undergraduates is Friday, January 3rd through Monday, January 6th. All add/drop must be completed by the end of Monday, 11:59 p.m.
- The add/drop period for Graduate & Professional Studies is Monday, January 6th through Sunday, January 12th. All add/drop must be completed by the end of Sunday, 11:59 p.m.
This page contains important information regarding Spring Term 2025 registration and their respective add/drop periods. Please read the information thoroughly. (Traditional Undergraduates)
Spring Term 2025 Registration
Registration will take place on the following days: (Traditional Undergraduates)
- Seniors = 11/11
- Class standing determination: 90.00+ courses completed
- Juniors = 11/12
- Class standing determination: 60.00-89.99 courses completed
- Sophomores = 11/13
- Class standing determination: 30.00-59.99 courses completed
- Freshmen = 11/14
- Class standing determination: 0.00–29.99 credits completed
In preparation for Spring 2025 registration, make sure you have received approval from your advisor first. Otherwise, you will not be able allowed register. Please check GaelXpress to make sure you don't have any holds (i.e. Business Office, Health Center, Registrar, etc.) during the week as this will prevent you from registering for classes.
This holds section can be found under:
- Registration > My Holds and Approvals.
- Financial Aid: 925-631-4370 | finaid@stmarys-ca.edu
- Business Office: 925-631-4209 | business@stmarys-ca.edu
- Health Center: 925-631-4254 | healthcenter@stmarys-ca.edu
Add/Drop
The add/drop period is Monday, February 3rd through Sunday, February 16th. All add/drop must be completed by the end of Sunday, 11:59 p.m.
You are not officially registered in the course until you receive "Add Authorization" from your professor and you have enrolled yourself in the course and it appears on your schedule in GaelXpress.
Additional Registration Information
Addresses
The Office of the Registrar needs your current address and phone number. If you have moved or changed your phone number, please notify the Office of the Registrar immediately.
You may submit your address change on our website. Click on “Student Resources > Forms”, then click on the “Change of Contact Information” link under Personal Record.
Automated Waitlist Procedures
- If you are on a waitlist and space becomes available, you will receive an email notification from GaelXpress. When you receive this notification, you will be permitted to register in the waitlisted course mentioned in the email.
- You will have 48 business hours from the notification time to register. If you fail to register during the allotted timeframe, you will be dropped from the waitlist and GaelXpress will notify the next student on the waitlist.
- Once you register in the course, you need to check GaelXpress to view your schedule.
- If you do not have the prerequisites for the course, you will not be allowed to register in the course.
IMPORTANT NOTE: If you don't have the prerequisites for the course, you must email the instructor of the course and ask them to apply a prerequisite waiver on GaelXpress 2.0. When you receive notification that a space is available for you to register, as long as the prerequisite waiver has been applied, you will be able to enroll yourself in the course.
GaelXpress - Online Services
GaelXpress gives you access to your information online. SMC students may view and print their schedules, unofficial transcripts and academic evaluations using GaelXpress.
Additional Registration Information Continued
Independent Studies and Internships
For the Spring 2025 Term, students must file the form for an independent study or internship by Sunday, February 16th. The form must be filled out completely and submitted online by the student. The Office of the Registrar will forward the form to the appropriate instructor and department chair. *Failure to submit the form online by the deadline will result in the form being returned to the student and the petition denied.*
Student Disability Services
If you have a disability, Saint Mary's College offers assistance and services. The facilities of the College have been modified to assist you toward your educational goals. For more information, please contact Academic Support and Achievement program at x4164.
Withdrawal Policy regarding Financial Aid
Any student withdrawing from the College during the first 60% of the term will only be entitled to the percentage of Title IV financial aid equal to the percentage of time actually completed in the term. For example, a student completing 40% of the term will get to keep only 40% of their federal aid, even though the tuition charged may be 100%. The date of the withdrawal, used to calculate the percent of the time the student was enrolled, is the date that the student begins the withdrawal process. Questions about the applicable federal regulations should be directed to the Financial Aid Office at x4370.