Jan Term Travel Registration

Time: 5:00 pm

If you applied for the Jan Term Travel Scholarship by the September 11 deadline, then today’s the day to learn if you won!

On Monday, Sep. 16, you will receive an email confirming all courses for which you have received instructor approval and a reminder to submit your travel deposit between the morning of Wednesday, Sep. 18, and end of day on Thursday, Sep. 19.

At 5:00 pm on Friday, all students who submitted the Travel Lottery Form and are eligible to enroll in a Travel course will receive an email containing:

       Their registration number
       Their expected Lottery time slot on Monday (seniors only) or Tuesday
       All courses for which they are eligible to enroll
       Their course rankings
       Instructions for Lottery participation

From the courses in which you are eligible to enroll, you will be provided a sorted list based on the initial rankings you provided on the Travel Lottery Form.

The order of the courses on this list will be used in the Lottery Drawings on Monday and Tuesday to indicate your default preference for enrollment if you, or your proxy, are not in attendance when your lottery number is called.

You can update your course rankings by emailing janterm@stmarys-ca.edu.

After submitting the Travel Lottery Form, you can opt out of the Travel Lottery and Registration process at any time before the deadline. Simply fill out the Lottery Opt-out form to stop receiving Jan Term Travel reminders and notifications and to remove your name from the 2025 Lottery. Otherwise, after 8:00 am on Monday, you are committed to participating in the Travel Lottery and are responsible for paying the remaining course fee if enrolled.

In the Lottery confirmation email on Friday, you receive a registration number and a time. 

On your Lottery Day, you and other students in your class gather in a Zoom room upon arrival to wait for your registration number to be called. Each registration number will be drawn in order, and when your number is drawn, you will enter a Zoom Breakout room to make your selection. 

After all registration numbers in your class have been drawn and all students have made their selections, Travel instructors will have a chance to review their rosters. If their roster is full, an instructor can make waitlist selections as needed for gender-balancing for the purpose of rooming.

All Lottery participants will be notified of their enrollment status subsequently.

Waitlist via Class Standing

After all students in a class have had an opportunity to register via the lottery, waitlisted students will have another chance to enroll in a different course in which there is room and for which they have approval, and before the next "class of students" starts their registration process. 

Waitlisted students for whom this option is relevant will receive an email from the Jan Term Office shortly after live registration for their class has concluded with instructions on how to do so. At the conclusion of the day, the Registrar’s Office will officially enroll students in their courses through GaelXpress.

If any courses still have available seats, students on waitlists for other courses will be notified on the Wednesday after the Lottery and may have a chance to release their spot on the waitlist to enroll in one of the open courses (after gaining instructor approval).

Wednesday, Oct. 2 (Zoom)
Thursday, Oct. 3 (In person, Hagerty Lounge)
3:30-4:30 pm

Once enrolled, all Travel students are required to attend at least 1 Health & Safety Orientation, where we will go over the different protocols and expectations that come with both domestic and international travel. 

Students who are unable to attend either of the two sessions will need to let us know as soon as possible if you haven't already. At these orientations, we'll be discussing critical next steps in the Travel process, so we look forward to seeing you there!